Constitution

Constitution

The name of the Society herein after referred to as the "Club" shall be Peringa United Association Football Club Incorporated

Registered Office

The Registered Office of the Club shall be within the town boundaries of Bell Block or Fitzroy or in such other place in New Zealand as the Executive shall from time to time decide and due notice of any such change of address of the Registered Office shall be given to the Registrar of Incorporated Societies.

Aims and Objectives

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	To promote, encourage and organise the playing of Association Football both at Senior and Junior Levels within the area of Bell Block/ Fitzroy and surrounding districts.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	To promote and organise any other sporting activity as the demand requires and as the Executive decides.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	To uphold the principles and practices, and rules and laws as defined by the sports governing bodies.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	To undertake projects and organise events that will support and benefit the club

Membership

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Any person, player or Registered Company or any registered Club, Association or other body registered under this Act may, by accepting the objects of the Club and complying with its rules, may apply to join the membership of the Club upon submission and acceptance of a completed application form.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Any parent or guardian of a junior player shall be deemed a member of the Club and shall be deemed Financial upon the junior player's payment of fees.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Any non-playing officer elected to the Executive Committee or subsequent committees by either Annual General Meeting or Executive Committee shall be deemed to be Financial by the club for the term of their appointment
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Life members have full Financial membership and voting rights on Club matters for the rest of their association with the Peringa United AFC.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Should a majority of members of the Executive Committee consider a person to be unsuitable or unfit as a Club member, the Committee shall have the power to revoke or refuse membership provided such revocation or refusal dose not contravene any statue or regulation or the rules of natural justice, (i.e.) the member must have the opportunity to be heard.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	A person shall cease being a member when all due subscriptions are paid in full and Executive Committee receive notice of resignation.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	A person shall cease to be a full member of the Club when the Executive Committee deem it necessary to terminate membership for non payment of subscriptions or any other funds owed to the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Executive Committee shall have the power to discipline and impose any penalty deemed appropriate which may include termination of membership upon any member who shall be guilty of:

I. Any breach of any rule of the Club.

II. Any objectionable or improper behaviour during or in connection with any match, game, competition or activity of the Club or any Association or other body to which it is affiliated.

III. Any acts or acts by a member which in the opinion of the Executive Committee shall constitute misconduct or bring disrepute to the Club. This automatically excludes any such member from withholding an Executive or Official position for a period of Two (2) years.

IV. The disciplinary powers referred to above shall include power of expulsion from the Club. Any person being expelled from the Club may reapply for membership acceptance, but is excluded from holding an Executive or Official Position for a period of Three (3) years.

Meetings

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The Annual General Meeting shall be held once in each year, not later than two months after the end of the Financial year, the date and place of such meetings to be decided on by the outgoing Executive Committee, and the Secretary of the Club shall give Fourteen (14) days notice of the date, venue, time and business of the meeting in one or more newspapers circulating in the New Plymouth area.

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At the Annual General Meeting to be called as herein before set out, the ordinary business to be transacted shall be as follows:

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Apologies
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The consideration and adoption of the minutes of the last Annual and /or Special General Meeting and any business arising there from.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Presentation of the Annual Report and Balance Sheets
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The election of Officeholders for the ensuring year.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The election of Honorary Officials.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Business as notified.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Such other general business as may be brought forward.

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	A Special General Meeting of the Club shall be convened at any time within fourteen (14) days of the receipt by the Secretary of a requisition signed by seven (7) members of the Club, or if directed by the Executive Committee. Fourteen (14) days notice shall be given, via one or more local newspapers, to all members of the Club, officers in respect thereof, in such notice. A minimum of five (5) signatories to the requisition must attend the Special General Meeting, otherwise the Chairperson shall have the right to discontinue the meeting.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	A quorum for any meeting shall be Five (5) members.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	If within half an hour of the time appointed for any meeting a quorum is not present, the meeting shall stand adjourned for the same time on the following day and at the same place or any other nominated place. If at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting the members shall be a quorum.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	If the President is not present within fifteen minutes after the time appointed for the meeting, the Vice-president shall act as Chairperson and if he is not present, the members present shall elect one of their own number to be Chairperson.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	No member shall be entitled to vote at any meeting unless all subscriptions due have been paid in full within the current playing season.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	At all meetings each question submitted shall in the first instance be decided on by voices and in the event of a poll being demanded, the motion shall be decided by show of hands. A ballot shall be taken if demanded by not less than three members entitled to vote.

Officers

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Executive Committee shall consist of elected officers with other elected members of the Club. The officers of the Club shall comprise of a President, Vice-president, Secretary, Treasurer, Public Relations Officer, Club Captain, and Junior Co-ordinator. These members of the Club shall be elected from nominated members present at the Annual General Meeting or, in the absence, with their written consent. The Executive shall comprise of a minimum of seven (7) officers and five (5) other members of the Club, or other combination, not to exceed a total of twelve (12).
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	When two or more duly nominated candidates are available for office, then election of the office shall be by secret ballot.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Members and delegates present at the Annual General Meeting shall have the right to fill any office for which nominations have not been made.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Any officer or member of the Executive Committee who, during his term of office ceases to be a member of the Club shall also cease to be an officer of the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Executive shall manage the business of the Club and shall be empowered to perform such acts as may be directed by the Annual General Meeting or a Special General Meeting or as it may consider to be in furtherance of the objects of the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Executive shall cause minutes of its proceedings to be made in books provided for the purpose, and shall cause true accounts to be kept of all money received and expanded by the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Except in matters herein provided, the Executive Committee may make rules for convening meetings of the Committee and regulating procedure by the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Committee may co-opt for the time being, any member of the Club or any other person not a member who in any way be able to contribute valuable information on a subject under discussion or otherwise assist in deliberations or affairs of the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Office holders of the Club shall not take office until the termination of the Annual General Meeting at which they were elected.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Any sub-committee formed by the Executive Committee will be subject to the guidelines and regulations laid down by the Executive Committee or the Annual General Meeting.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	Nominations for officers shall be received by the Secretary on the prescribed form within seven (7) days of the Annual General Meeting. The prescribed form shall have provision for nominators, seconders, and nominee's signatures.

Financial

$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Financial year of the Club shall be from the 1st day of November to the 31st day of October in each year
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The annual subscription for each member shall be fixed by resolution at the Annual General Meeting, or, in default thereof, at a subsequent Executive Committee meeting, after relative facts and affiliation fees are known.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	An Auditor shall be appointed by the Annual General Meeting or the Executive Committee. The Auditor shall not be an officer of the Club. He or she shall audit the accounts for the Club and is authorised to call for the production of all books, papers and documents relating to the affairs of the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The property of the Club whensoever derived shall be applied solely towards the promotion of the objects of the Club and portion thereof shall be paid or transferred directly or by way of bonus, dividend or otherwise howsoever by way of property to any member or members of the Club, provided that nothing herein shall prevent payment in good faith of reasonable and proper remuneration or reimbursement to any officer or servant of the Club in return for any services rendered to the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	The Club's funds shall be logged in bank accounts at such banks as the Executive Committee may from time to time determine and all monies received by the Secretary or Treasurer shall be paid into the said accounts to the credit of the Club.
$Description: C:\Users\Educator\Documents\My Web Sites\images\image001.gif$	All payments shall be drawn by cheque on the Club's accounts. All cheques so drawn shall be signed by any two (2) of three (3) Executive Committee members or whoever the Executive Committee determine.

Alterations to Rules

The Constitution and rules shall not be added to or altered or rescinded except at the Annual General Meeting of the Club or at Special General Meeting called for all purpose.

Interpretation

The decision of the Executive Committee on the interpretation of the rules and which pertains to the Club, its property or interest, shall be conclusive and binding on all members of the Club.

Common Seal

There shall be a common seal of the Club. The Secretary shall have custody of the Common Seal. It will be used by the Secretary and shall be affixed to any document or writing only by resolution of the Executive Committee and in the presence of two (2) members of the Committee appointed for the purpose.

Publicity

All press released on behalf of the Club shall only be made by persons duly authorised by the Executive Committee from time to time.

Affiliations

The Incorporated Society (Club) will be affiliated to the Taranaki Football Association, the Taranaki Junior Football Association, and any other Association as the Executive Committee may deem necessary to fulfil the Club's aims.

Matters Not Covered By These Rules

The Executive Committee shall have the power to deal with any matter not covered by these rules, subject to the provisions of the rules of any association to which the Club is affiliated.

Dissolution

A majority of those present and entitled to vote at an Annual General Meeting or a Special Meeting convened for the purpose may resolve that the Association be wound up as from a date to be specified in the resolution and may also direct the manner and disposal of the funds, property of the Club. Notice of such resolution shall be sent to the Registrar of Incorporated Societies.